Commercial Assets Sub-Committee

Decisions taken at the meeting held on Monday, 16 September 2024.

Meeting Time:

1.30 pm

Meeting Venue:

Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB

PRESENT:   Councillor Lawrence Nichols (Chair), Councillor Sean Beatty (Vice-Chair), Councillor Adam Gale, Councillor Denise Saliagopoulos and Councillor Howard Williams

<AI1>

1. Apologies for absence & substitutions
	Apologies were received from Councillor Chandler, and Councillor Howkins attended as her substitute.

</AI1>

<AI2>

2. Minutes
	The Committee resolved to agree the minutes of the meeting held on 5 August 2024 subject to the amendments raised at the meeting.

</AI2>

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3. Disclosure of Interest
	There were none.

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4. Questions from members of the Public
	There were none.

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5. Urgent Actions
	There were none.

</AI5>

<AI6>

6. Forward Plan
	The Committee resolved to note the forward plan for future committee business.

</AI6>

<AI7>

7. Update on Recruitment of Independent Person
	The Committee resolved to note the update on the recruitment of an independent person for the Commercial Assets Sub-Committee.

</AI7>

<AI8>

10. Letting of 3rd and 4th Floors Tothill Car Park
	The Committee resolved to: 1) Approve the letting of the 3^rd and 4^th Floors of Tothill Car Park; 2) Authorise the Group Head of Assets in consultation with the Chair and Vice-Chair of the Commercial Assets Sub-Committee to agree to any variations to the proposed terms; and 3) Authorise the Group Head of Corporate Governance to enter into the lease and any ancillary legal documentation.

</AI8>

<AI9>

11. Reletting of Unit 46, Elmsleigh Shopping Centre
	The Committee resolved to 1) Approve the letting of Unit 46 Elmsleigh Shopping Centre; 2) Authorise the Group Head of Assets in consultation with the Chair and Vice-Chair of the Commercial Assets Sub-Committee to agree to any variations to the proposed terms; and 3) Authorise the Group Head of Corporate Governance to enter into the agreement for lease and any ancillary legal documentation.

</AI9>

<AI10>

12. Asset Portfolio Exit Strategies
	The Committee resolved to approve the form and detail of the Exit Strategy for each investment asset subject to incorporation of the comments raised at the meeting.

</AI10>

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NOTES:-

(1) Members are reminded that the “call-in” procedure as set out in Part 4b of the Constitution, shall not apply to the following matters:

(a) Urgent decisions as defined in Paragraph 9. of the Call-in Scrutiny Procedure Rules;

(b) Decisions to award a contract following a lawful procurement process;

(c) Those decisions:

i. reserved to full Council

ii. on regulatory matters

iii. on member conduct issues.

(2) Those matters to which Note (1) applies, if any, are identified with an asterisk [*] in the above Minutes.

(3) Within three working days of the date on which this decision is published, not less than three members from two or more political groups by submission of the standard call-in pro-forma, may ask for that decision to be referred to a meeting of the Corporate Policy and Resources Committee for review (call-in). The completed pro-forma must be received by the Proper Officer by 5pm three working days after publication of the decision.

(4) The members exercising the right of call-in must not be members of the Committee which considered the matter.

(5) When calling in a decision for review the members doing so must demonstrate the following exceptional circumstances:

a. Evidence which suggests that the decision maker, did not take the decision in accordance with the principles set out in Article 11 (Decision Making); or

b. Evidence that the decision fails to support one or more of the Council’s Corporate Plan priorities to the detriment of the majority of the Borough’s residents; or

c. Evidence that explicit Council Policy or legal requirements were disregarded.

(6) Once the request for ‘call-in’ has been deemed valid by the Monitoring Officer the matter will be suspended until the call-in procedure has been exhausted.

(7) The Chief Executive, in consultation with the relevant officer, will determine if the interests of the Council or Borough would be prejudiced by a delay in implementing a decision such that the call-in cannot wait until the next ordinary meeting of the Corporate Policy and Resources Committee.

(8) Where the call-in cannot wait until the next ordinary meeting, the Monitoring Officer will arrange an extraordinary meeting of the Corporate Policy and Resources Committee to review the decision subject to call-in at the earliest possible opportunity.

(9) In exceptional cases, where there is clear evidence that a delay to the implementation of a decision would lead to a specific and significant financial or reputational harm to the Council, a call-in request may be refused by the Chief Executive following consultation with the Chair and Vice-Chair of Corporate Policy and Resources Committee.

(10) In reviewing a matter referred to it under the call-in scrutiny procedure rules, the Corporate Policy and Resources Committee shall follow the procedure for dealing with call-in scrutiny at its meetings as set out in Part 4b of the Constitution.

(11) The deadline of three working days for "call in" in relation to the above decisions by the Committee is the close of business on …..(Insert date).